About this Policy
This policy explains when and why we collect personal information about our members, coaches, and employees, how we use it, how we keep it secure and your rights in relation to it.
If you have any questions regarding this policy or if you wish to exercise any of your rights concerning your data, please email us at the address below.
Who are we?
We are Loreto Past Pupils Golf Society. We are based in Ireland. We can be contacted via email at firstname.lastname@example.org.
Why we collect data
We do not collect any personal data apart from information that you specifically and voluntarily provide to us in the course of: making an email query; registering with us.
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.
Use of data processors
We use third party providers to deliver our e-newsletter, and to process membership applications. We use standard services on these platforms and do not share personal data with these third party providers. The table below details the third party providers we engage, the type of data we collect, why we collect it, and how long we retain that data.
|Interaction||3rd Party Provider||Data collected||Why it's collected|
|Website visitors||Google Analytics||Standard internet log information and details of visitor behaviour patterns.||To understand things such as the number of visitors to the various parts of the site|
|Newsletter||Mailchimp||Name, email address, phone number, school and Golf Club||Mailchimp is used to hold details of registered users and to communicate with them.|
|Gmail||Name, Email Address and contents of your email||Communication reasons|
|Contact form||Gmail||Name, email address, phone number, school and Golf Club||Enables us to process registration details.|
Disclosure of Personal Data
Any information that you provide us with is not made available to any third party except for the purposes outlined in this policy and is used by us for the purposes specified when it was collected.
Information that you share with us will be stored and managed by us with the greatest care and security. We never share (rent, sell, or exchange) personal data with third parties for the purposes of allowing them to market products and services to you, notwithstanding the provisions stipulated in this document.
In all cases we endeavour not to hold your personal data longer than is absolutely necessary. We permanently delete and or destroy this when the retention period, listed throughout this policy, has ended.
We may need to disclose personal information if required by subpoenas, court orders, or other legal processes, or law enforcement agencies or other third party agencies, companies and organisations in connection with any legal investigation to help prevent unlawful activity, to protect our property, safety, or to establish or exercise our legal rights, and those of our visitors, clients, or others (including for the purposes of fraud protection) or to such entities in order to comply with any legal obligations.
You have rights under the GDPR:
To access your personal data
To be provided with information about how your personal data is processed
To have your personal data corrected
To have your personal data erased in certain circumstances
To object to or restrict how your personal data is processed
To have your personal data transferred to yourself or to another business in certain circumstances.
You have the right to take any complaints about how we process your personal data to the Data Protection Commissioner:
Data Protection Commissioner
+353 57 8684800
+353 (0)761 104 800
Lo Call Number
1890 252 231
+353 57 868 4757